Library Section

Ms. Pauline Masaa – In Charge Library

It gives me great pleasure to welcome you to Tharaka University College, the university library is your gateway to information resources that will inspire and facilitate your research and study across all disciplines.

Library operations are automated using a library management system making it easy and convenient search, retrieve, store and disseminate information products and services. Our library offers excellent internet connectivity and efficient online access to its e-resources and digital content through an advanced set of information and communication technology based facilities

We have a dedicated library staff who will assist in every way to ensure that you reach your full potential by providing the right materials for you.Good Luck in your studies and looking forward to your library visit.

Vision :

To facilitate library users access to an extensive range of information resources to enhance academic, research and training in Tharaka university college.


To carry out basic functions of selecting, acquiring ,processing, organizing and dissemination of relevant and up-to-date information in line with the mission of Tharaka University College.

Quality objectives

·       Ensure that 90% of library materials purchased are processed and made available to library patrons for reference annually.

·       Conduct information literacy and user orientation on a quarterly basis to ensure 80% of the library users develop the habits of critical thinking, browsing and independent use of library resources.

·       To ensure that 90%of the library users are satisfied with the services and products provided by carrying out user surveys biannually.

·       To support study, teaching and research within the frame work of the university programs by ensuring that 85% of the library materials suggested by academic staff are available at the library within the required period.

Tharaka University College Library resources include the following:

  • Policies (collection development policy, CT policy, Information literacy policy, rules and regulations.
  • ICT facilities
  • Books
  • E-resources(Member of Kenya libraries and Information Services Consortium (KLISC)
  • Daily and Weekly Newspapers
  • Journals
  • Internet Network/Wifi
  • Staff/Technical support for e-resources

You need to log in via your Tharaka University College Institutional Account to access the resources.

 https://bit.ly/2TiPEh9 – Past Papers Link

 https://bit.ly/3bebHvH – Springer E-books Link

 https://bit.ly/2WI1gME – Chuka Past Papers

  1. Circulation Services

Tharaka University College has automated its services using Koha library Management system to facilitate efficiency in registration of new library users, lending and receiving of books, reservation of materials, and clearance of users, overdue fine charging, online public access catalogue and others.


MONDAY-FRIDAY     8:00am-10:00pm

 Lending of Books (Long loan) 9.00 am-7.00 pm                                         

 (Reserve/Overnight/short loan                8.45 pm-9.45 pm

 SATURDAY                   9.00am-4.00pm

Issue Desk                     9.00 am-3.45 pm

Reserve/Overnight/short loan        9.00 am-3.45 pm


Sunday-2.00pm-5.00pm (open for private reading only)


Tharaka University College library is open to all students, Academic and non-academic staff.


Materials are renewed on request as long as the they have not been reserved by any other user(s)


This section contains:

  • Materials reserved by the teaching staff.
  • Past paper exams.
  • Materials on high demand.
  • Materials that are rare and out of print.
  • Thesis and proposals.
  • Materials with delicate binding.

Reserve section materials are;

  • Loaned out for one hour or overnight/weekend.
  • Renewable if not requested by other users.


Fines are not allowed, users who withhold books loose the privilege of access to library resources. The following fines are applicable;

    • Overdue library materials will be charged a fine of :-
  2. Long loan Ksh 5/= per day for each borrowed book.
  3. Short loan Ksh 5/= for the first hour and Ksh 10/= for every subsequent hour for each borrowed book.
    • Recalled long loan materials accumulate Ksh 6/= per day one week from the recall date.

For lost information materials, borrowers will be charged;-

  1. Three times the cost of a book in print
  2. Five times the cost of a book out of print


  • The service deals with library collection development and management policy and acquires a collection that meets the present and future information needs. The method of collection development includes purchase, gifts, donations, interlibrary loans and exchange programs.
  • Evaluation of solicited and non-solicited gifts or donations is done to determine their worthiness in terms of currency, format and content of the material or whether there are strings attached.
  • The collection development policy, in use by the library spells out how many volumes purchased per title.

Planning for a new collection. The library provides publishers’ catalogue to Teaching staff to spearhead in the selection of new collection


This section is under reader’s service division of the library it provides;

              – An effective reference to clientele.

              – Give directions to the library users on the most effective way of using the library.

              – Repackaging and sorting out information for easy retrieval.

              – Do user survey profiles.


Reference section is the public relations point of the library, it continuously markets the services offered in the library and creates a favourable image of the library.

Reader’s advisory services

  • The section attends to both general and specific queries.
  • Reference interview is conducted from time to time in negotiating all patrons’ requests
  • Maximum time is accorded to in-person a patron is determined by the pace of activity, the number of available staff, and the librarian’s discretion as to the Paton’s needs.

Conducting Literature search services.

  • This section conducts both manual and electronic literature searches on the available information resources.
  • Manual literature searches: clients are assisted on how to search print materials.
  • Internet/online searches: The section assists users with electronic literature searches.

Orientation /Information literacy services.

  • The reference section conducts the library orientation sessions are held for fresh students within the first week of registration.
  • This is done in all various sections of the library.
  • This also applies to any visitor(s) internal or external)l to the university library.


Display of new books

  • New books are displayed for two weeks before being put on circulation.
  • Library users are allowed to reserve books on display for borrowing after display period expires.

Interlibrary loan services

The reference section provides the information that users need by consulting individual experts, tapping external information sources from Tharaka University college library and by accessing the world of information accessible via internet.

Notice boards.

This section weeds the notice boards within the library and retains the most current notices.

Library guiding

This section makes service areas for reference services highly visible and readily accessible to all users through notices and continuous display.



Tharaka University College Library makes use of computers within the library and computer laboratory for students to access e-resources, the university has subscribed to through Kenya libraries and information services consortium (KLISC).University College students are also encouraged to use their laptops and smartphones to access e-resources through the readily available wifi facility.

Opac(online public access catalogue) services

Opac enables library users to know the materials available in the library collection locate them and borrow.


Subject to the University Act, these Rules and Regulations have the force of Tharaka University College statutes for efficient delivery of services and disciplinary purposes. All patrons are strongly advised to read, understand and adhere to them.


MONDAY-FRIDAY     8:00am-10:00pm

 Lending of Books (Long loan) 9.00 am-7.00 pm                                         

 (Reserve/Overnight/shortloan                8.45 pm-9.45 pm

 SATURDAY                   9.00am-4.00pm

Issue Desk                     9.00 am-3.45 pm

Reserve/Overnight/short loan        9.00 am-3.45 pm


Sunday-2.00pm-5.00pm (open for private reading only)



  • Academic and non-academic staffs are to be recommended by their Heads of Departments for membership to the library.
  • Memberships of patrons from recognised institutions collaborating with Tharaka University College will be considered on production of recommendation letter from their Institution.
  • Registration of students will be closed one month after admissions of first year – subject to undergoing orientation.

Non Members (Institutions / Individual)

External members shall be considered for membership on production of recommendation letters from local chief/ employer / institution. In addition they shall pay Ksh 200/= per day or a non-refundable annual subscription fees of Ksh 1,000/=

   NB: No loan facilities will be extended to this Category of Membership


Shall pay a non-refundable annual registration fee of Ksh 5,000/= and Ksh 10,000/= as caution money respectively. The fees are subject to revision without notice. The librarian reserves the right to register and deregister such client.

NB: A maximum of 5 books will be loaned for 30 days (1 month)



The Librarian reserves the right to demand identification from registered members and may withhold admission into the library.

The University identity cards must be shown at the Library entrance. External users shall produce national identification cards.


The term “book” is deemed to cover all type of library materials containing information.

All, registered members are allowed to borrow books and they will be expected to identify themselves at the time of borrowing. Use of unauthorized documents e.g. other people’s documents is strictly not allowed.

Readers are advised not to bring into the University Library the following;-

  1. Borrowed books under any circumstances unless they are meant for discharging/return.
  2. Personal books.

Books marked: REF, AFR, SPEC, PAM and Thesis/Dissertations and Archival materials are strictly for use within the Library.


Members must produce ID for each book borrowed and adhere to the following;-


  1. Undergraduate student – 3 books for two weeks and reserved /short loan book for one hour/weekend.
  2. Postgraduate students(PGDE/Med/PhD) – 3 books for three weeks and one reserved/short loan book for one hour/weekend/overnight loan
  3. Academic Staff – 6 books for 1 (one) month.
  4. Technician – 3 books for 1 (one) month
  5. Non- academic staff and others – 3 books for 1 (one) month
  6. School Based students- 4 (four) books for one month (to be returned during the next consultation)

The librarian may recall, withhold or restrict the circulation of any information material in the Library.

Reserved/short loan resources may be borrowed for use in the Library for a maximum of 1 (one) hour and may be renewed. The resources are available for overnight loan after 8:45pm and returned before 9.00 am the following day on weekdays and between 3:00pm and 3.45 pm on Saturday and returned before 9:00am on Monday

  • Borrowing of newspapers can be done between

 9:00am – 6:00pm

  • All materials on loan must be returned before or on the time/date due.
  • Library materials returned by post must be registered and a receipt for the same kept for verification purposes.
  • A book will be assumed lost after the third reminder and therefore shall be paid for.
  • A member who fails to return books on after third reminder will lose his/her membership privileges
  • Student IDs are not Interchangeable.
  • Borrowers are held responsible for any damage or loss of any information materials borrowed using their documents/ID (They should inspect them before borrowing).
  • A member who loses an identification ticket shall make a written report to the librarian immediately after loss and copy given to the chief security Officer.


    • Overdue library materials will be charged a fine of :-
  2. Long loan Ksh 5/= per day for each borrowed book.
  3. Short loan Ksh 5/= for the first hour and Ksh 10/= for every subsequent hour for each borrowed book.
    • Recalled long loan materials accumulate Ksh 6/= per day one week from the recall date.

For lost information materials, borrowers will be charged;-

  1. Three times the cost of a book in print
  2. Five times the cost of a book out of print

       For damaged information materials, borrowers will be charged twice the cost of     

-replacement or repair. Damaged materials will remain in the library until payment due is received.

Materials declared lost and charged for will only be accepted back at the convenience of the library. Refund will be at discretion of the librarian

A user attempting to remove a book from the library in unauthorised manner shall be taken to security department and   fined Kshs 500/=, have his/her membership cancelled and taken to   University College Disciplinary Committee.

 All photocopying within the library is subject to:

  1. Copy Right Act Cap 130 Laws of Kenya
  2. The library’s authority to photocopy
  3. The written permission from the authors of these dissertations.


        SILENCE should be strictly observed in the library.

  • Users are strictly not allowed to make or receive phone calls in the Library at any time.
  • Library users are not allowed to wear/put on overcoats/Jackets or head gear(s). Bags should be left at the luggage area/bay of the Library. The library accepts no liability for loss of personal property left at the luggage area/bay.
  • All readers must show at the entrance/exit all items they are bringing in/taking out of the library.
  • The security Staff reserves the right to inspect books and check bags before a user enters or exits from the Library.
  • Marking or defacing of books and periodicals is forbidden.
  • The booking of reading carrels/tables in the Library is strictly not allowed.
  • Readers are requested not to interfere with light switches, computers, Computer accessories and library arrangement of furniture’s.
  • Materials not properly borrowed from other libraries (other than Tharaka University College Libraries) will be confiscated and returned to the institutions of origin with particulars of the user found with them for necessary action by the offended institution.
  • Smoking, spitting, eating hawking, sleeping, drinking and littering are strictly prohibited in Tharaka university College Library.
  • Library users are free to report any complaints concerning library services to the librarian.
  • Unplugging of computer cables from power sockets is strictly prohibited.
  • Users are not allowed to return the books to the shelves after reading, they should leave them on the reading tables.
  • Library clearance to registered members will be based upon payment of / for;-
  1. Overdue fine in full
  2. Lost and /or damaged Library materials

 In case of blackout, the library will remain open for 20 minutes to allow student to clear from the library.

Tharaka University College notifies all Students that you can now pay your fees through MPESA PAYBILL 400222 and ACCOUNT NO as 341973#REG_NO where REG_NO is your Registration number.

Online Registration, Unit Registration for January - April 2021 Semester Ongoing. Visit your Student Portal to access the services.